Manage Your Busy Schedule With Tech Tools

There's never enough time to do things you enjoy when you have a busy schedule. Try our top digital tool picks to help you accomplish daily tasks quicker.

Overscheduled No More 03:42

Carley Knobloch has suggestions to help you manage your overscheduled life.
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Life can easily get stressful with kids coming and going, work schedules overlapping and social-life planning. Not to mention, does anyone know what we’re having for dinner? (Blank stares.) Employing an army of digital tools has allowed my family and me to squeeze in more of the things we want to do after doing the things we have to do. It’s all about planning and productivity. For instance, using a calendar app combats over-schedule mayhem because it syncs with everyone’s device and automatically pulls important dates and times from your email. Everyone knows exactly what needs to happen and when. 

10 Apps to Help Organize Your Schedule

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Especially beneficial for busy families, this app is easy for anyone to use. It consolidates your calendar, to-dos and shopping lists in one place, so no one books a hockey game on Grandpa's birthday or dinner reservations on parent-teacher night.

Grocery iQ

Always forgetting the milk or buying eggs when you already have enough? This app allows you to make a grocery list that you can access and share across multiple devices. It also features barcode scanning, coupons and the ability to sort by aisle, so you don't do laps around the store.

Two Happy Homes

When parents don't live together, staying on the same page with kids' schedules can be tricky. This app centralizes everything from medical records to finances and makes it easy to share files and photos.

Photo By: Two Happy Homes


This clean interface is like a homepage for your family. Instantly see everything on your agenda at once — from weather to shopping lists —and message blast the family with just a click.


This app is named Fantastical because of its magical ability to take a note in natural language. Use it to populate your calendar; there's no need to find the day on your calendar and select the time — just let Fantastical fill it in automatically.

Photo By: Carley Knobloch


This minimal, color-coded calendar app syncs with your Google Calendar, iCloud, Facebook and a host of apps to corral all your events in one place, no extra effort required. Plus, it connects to LinkedIn, so you can instantly get details on the person you're scheduled to meet.

Photo By: Carley Knobloch


If you've ever wondered why a calendar can't be beautiful as well as functional, you'll appreciate Cal, with its gorgeous photo backgrounds, integrated maps and thumbnail shots of suggested friends you might want to invite to your next event.

Google Calendar

Google's intuitive system uses color-coding so you can view multiple calendars at once. It also has the ability to email any event to all your invitees, request an RSVP and update them whenever your event is updated.

Photo By: Carley Knobloch

Urban Sitter

How many times have you needed a babysitter, only to find that your go-to is out of town or booked? Urban Sitter is like a Yelp for babysitters, with parent reviews and background checks, so you can find someone trustworthy last minute.

Photo By: Urban Sitter

About One

Feel like receipts and documents are taking over your house? This app will keep track of all the key info you'd typically stash in a filing cabinet and makes it accessible wherever you are. So whether you need to know your sitter's phone number or your insurance ID, it's all there.

I’m also a huge fan of task-management websites and digitally delegating my errands. It’s so simple to book a tutoring session, find a babysitter or make sure the dry cleaning is picked up — shaving hours off my weekly to-do list. 

Get Errands Done Efficiently

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Grocery Delivery

Most major supermarkets now offer online shopping and delivery, many with free delivery on your first order. Sites like, Amazon Prime Pantry and sweeten the deal with product discounts.

Checkmark 2 by Snowman

Thanks to straightforward icons and integrated maps and contacts, this iPhone-optimized app minimizes the clicks you need to create lists and reminders. You can use natural language to schedule a location-specific event (e.g. "Remind me to silence my phone when I get to the office tomorrow.").

Photo By: Carley Knobloch

Remember the Milk

A to-do list optimizer, this app creates sharable lists that are accessible wherever you are and includes reminders to keep you on track.


This app with attitude can add both motivation and laughs to your to-do list. Get your tasks done, and you’ll be rewarded with jokes, compliments and stories. Fail to do what you've planned, and you'll be chastised — all in fun.


Got more chores than you can handle? Turn to TaskRabbit, where you can hire someone to do any task — from assembling that new Ikea bed to picking up your latest Craigslist find.

Apple Reminders

Preloaded on iOS devices, Reminders allows you to create simple, color-coded lists (e.g. one for work, one for home and one for an upcoming vacation). Plus you can set reminders to pop up when you reach a certain location — like "Preheat the oven" when you get home.


This intuitive app divides your tasks into "Today," "Tomorrow," "Upcoming" and "Someday," so it's easy to prioritize. Just click one of the four categories to schedule, without sorting through a calendar.


This app works across any device, syncing your tasks so you have them everywhere. You can also share your lists with people in your social circle, which is invaluable if you want to delegate. 

Photo By: Wunderlist

Once all the dates, times and to-dos swirling around my head actually land successfully onto my list, I can turn off the tech and turn on the fun in my house. Playing a board game, having a family beach day or drawing together — that’s the good stuff worth penciling in. 

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