Organize Office MaterialsDo you need to combine a workspace in your family or living room? Professional organizer Vicki Norris shares her tips to help you get the job done.
1. Invest in adequate furniture.
Offices need a clear work area, and that means providing adequate space for computer hardware and peripheral equipment, a spot for reference materials, file space and a location for frequently referenced supplies and paper. Make sure your office furniture provides ample space for work and storage.
2. Establish activity centers.
The efficient office should be zoned into activity areas:
- The Work Center, which includes a clear workspace, the computer and frequently-used office products.
- The Reference Center, which includes binders, manuals, dictionary and professional books and materials.
- The Supply Center, which contains office and paper supplies.
3. Properly place the hardware and peripherals.
- Position your equipment by frequency of use. If the printer is used daily, it should be within easy reach. If the CPU is only accessed for troubleshooting, it can be placed under or next to the desk. If a scanner is rarely used, it can be placed outside the work area.
- When setting up hardware, be conscious of access to drives, trays and cords. Don't block access to drawers or take up leg room with tangled cords.
4. Establish a paper processing area.
- Create an area within your Work Center for papers that need immediate action.
- Store paper associated with clients or ongoing projects in an area that is easily accessible and within your view.
- Establish a permanent filing system for papers you will reference, but not on a regular basis.
